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8 Best Bookeo Alternatives for Activity & Experience Providers

Bookeo is an online scheduling and booking management solution that serves a variety of industries and professionals — including hair salons, fitness studios, class and course instructors, tour operators, activity providers, and more.

While users like Bookeo because it’s affordable and easy to learn, the system is more “basic” and lacks many tools to support scalability. The packages are also catered to smaller businesses, with limitations on users and reservations.

We’ve compiled a guide to the 8 best Bookeo alternatives for scaling teams looking for a solution to support their growth.

Best Bookeo Alternatives

Bókun
Checkfront
Rezdy
Xola
FareHarbor
Peek Pro
TripWorks
Travefy

We also offer a 14-day free trial (no credit card required!) to explore Bókun and determine whether we’re the right Bookeo alternative for your business.

1. Bókun

All-in-one solution for tour, activity & experience providers

Bókun is an all-in-one operating system for experience-based businesses like tour and activity providers. It combines an array of software solutions to help you manage bookings and availability, sales channels, products and resources, staff schedules, customers, and more.

We’re a Tripadvisor brand with over a decade of experience working with tour and activity operators, at all stages of growth. We’ve helped small one- or two-person teams bring their business online and explore digital strategies, and we’ve consulted with scaling businesses to help them invest in more of what’s working for them.

We offer packages to support all teams and budgets, and our flexible platform adapts and evolves with your business needs.

You can explore Bókun for free by starting a 14-day trial, but we’ll also review our core features below so you can see a sneak peek before starting.

Bókun’s Booking Widgets & Website Builders

Our platform enables and encourages direct bookings with:

Bókun’s booking engine widget — teams with a website can embed our booking engine by copying and pasting the code. Our booking engine helps to prevent abandoned carts with a smooth and intuitive flow that simplifies the booking process.

Bókun’s website builder — small businesses just establishing their online presence can use our (free) website builder to create a branded booking site and sell tours and experiences online, 24/7. We provide a library of plug-and-play templates so you can choose your favourite design and begin building your site.

Our website builder is user-friendly, requiring zero learning curve, and most tour operators can build their site in under a few hours. We even cover the charges to secure your website name and bring your site online. Learn more about this feature in our guide here.

Our platform also integrates with dozens of online payment processors — Apple Pay, Google Pay, PayPal, Worldpay, Braintree, Raypd, Klarna, and more — so you can enable customers to pay online and offer them a variety of secure checkout options.

See how REDRIB Experiences went from a startup to a 5-star business with 89% direct bookings in our case study.

Bókun’s Central Calendar to Manage Bookings & Availability

Bókun’s central booking calendar displays new reservations from all connected channels — your website, OTAs, or partners — and feeds availability back to those sites.

You don’t have to jump between multiple platforms to aggregate bookings or manually update availability across calendars as new bookings roll in (risking overbookings in the meantime).

This calendar is also handy for scheduling staff or managing bookings on the fly. For example, you can click reservations to view details, assign staff, edit availability, or close out the experience so you no longer receive bookings.

Bókun Channel Management, OTA connections & Marketplace

What sets Bókun apart from Bookeo and competitors below is our advanced channel management tool, OTA partnerships, and robust partner network.

Bókun connects with dozens of global OTAs — Viator, GetYourGuide, Google, BeMyGuest, Trip.com, Headout, TourRadar, Klook, Civitatis, and more — so you can promote your tours to new audiences and grow your customer base.

We have premier partnerships with Viator, GetYourGuide, and Google Things to do to earn you extra benefits on those channels:

Our Viator partnership earns you several free subscription checks (on 12, 24, or 48 listings, depending on your package) and automatic product imports, which allows you to push Viator listings to Bókun and sell those experiences on your site. We also waive Bókun booking fees on Viator reservations, so you can manage those bookings for free in our system.
Our GetYourGuide partnership guarantees a real-time, seamless synchronisation between platforms and grants you better visibility on the site.
Our Google Things to do partnership allows you to skip the application process and enrol directly through Bókun.

Our system also connects with more niche-specific channels so you can find OTAs tailored to your business and offerings. For example, we partner with Miami Sunset Boat Cruises so yacht and boat charters in southern Florida can target tourists visiting the area.

Next, Bókun’s Marketplace creates countless opportunities to expand your distribution network via partnerships.

Our Marketplace is home to 27K businesses in the travel and leisure industry, including travel agents, destination management companies (DMCs), hotel and resort chains, car rental companies, and other tour and activity providers like yourself. You’re automatically added to this network when starting a Bókun subscription.

Businesses use our network in a variety of ways:

Smaller teams looking to earn new customers and fill their booking calendar often partner with resellers who will promote their business on their behalf.
Growing teams looking to increase revenue partner with suppliers and resell their experiences or services for a commission.
Teams looking to diversify their product lines often create packages with partners. They partner with businesses providing complementary travel services or other tour and activity providers to offer customers more convenient or unique experiences.

We provide partner management tools to make these connections, build contracts, and save communications and documentation for easy reference.

You can learn more about using Bókun to drive new bookings in our guides below:

You can also see how other businesses leverage Bókun Marketplace in our case studies:

Bókun’s Product & Resource Management

Bókun’s Experience tab makes it easy to manage:

Product listings
Availability rules, capacities, & how customers book with you (reserving a time slot vs. buying a day pass, etc.)
Pricing & dynamic pricing rules
Inventory & supplies for all of your experiences

The advanced product builder walks you through the steps to create listings, set availability and pricing, and assign resources. You can even create templates to publish new product listings easily.

Take a look at the product builder and its fields below:

Bókun CRM & Automated Communications

Bókun includes a native CRM to manage customer relationships and communications in the same system where you receive bookings.

Bókun’s CRM captures customer information like names, and email addresses when they contact you (even grabbing abandoned cart info!) and stores it in our system in a neat contact book. Our CRM also keeps customers’ booking history so you can learn more about the types of experiences they prefer and use those insights for retargeting.

We back our CRM with an automated communications tool that can dispatch important emails for you.

This tool sends standard emails like booking confirmations, tickets, reminders, and follow-ups, but you can also schedule retargeting emails and other promotional emails. We provide a gallery of templates to customise, but you can also create new templates to support different email marketing initiatives.

You can read more about Bókun’s CRM in our guide: Best CRM systems for tour operators

Bókun’s Tools to Manage Staff & Back-Office Processes

In addition to our CRM, Bókun provides:

A reporting dashboard to monitor business happenings, sales performance, and revenue. You can measure bookings and revenue by categories like channel, product, or time of year to understand where you’re successful and where you can make improvements.
Customer portals for customers to view, modify, or cancel bookings without back-and-forth with your team. Bókun sends a second confirmation email after customers modify bookings, and your calendar automatically reflects updates. We also send notifications about updates or cancellations so you don’t have to check your calendar constantly.
Mobile apps (for iOS and Android) to keep staff connected and stay up-to-date on new bookings or changes to reservations.

We offer a Zapier connection for customizing Bókun and integrating it with your tech stack.

Additionally, our app store allows you to explore extra modules to enhance our core features, such as a tip management tool, custom reporting, and more.

Bókun’s Packages & How to Get Started in our Solution

All the above features are available in our START plan for $49/month. This plan offers super-low booking fees of 1.5% (for online bookings from your site, OTAs, or partners). You can add offline bookings to Bókun for free, and we waive Bókun booking fees on Viator reservations.

Our start plan is popular for all business sizes — startups, growing small businesses, and mid-size teams. We also offer two enterprise-level packages to support scaling teams: PLUS and PREMIUM.

These are better for teams requiring agent management tools, sub-vendor management, and additional onboarding support. Our enterprise packages also include a yearly review where a Bókun account manager will meet to discuss your goals and optimise Bókun to suit those needs best.

You can explore Bókun for free by starting a 14-day trial or compare packages here.

2. Checkfront

Checkfront is a popular Bookeo alternative for small and mid-size teams because it:

Offers a plethora of features — over 100! — to support booking management and back-office operations.
Provides a partner network to create more growth opportunities.
Recently merged with Rezdy (below) to grant extra benefits to its customers. However, this may come with updates to features and pricing.
Scores well for ease of use, so you don’t have to be super tech-savvy to learn the ropes.
Charges moderate booking fees of 3% — a comfortable rate for most businesses.

Features

Website builder
Online booking engine widgets
Centralised booking calendar
Availability management
Channel management & OTA connections
Partner network
Custom form builders and waivers to send to customers before their tours
Marketing tools, including customer booking map, customer outreach, & ROI tracking
Integrations with online payment processors (Checkfront also connects with your POS and lets you send custom invoices)
50+ integrations & Checkfront API
Reporting

Pricing

Checkfront does not charge subscription fees; instead, it charges a 3% booking fee per reservation. You can cover this fee or pass it on to the customer.

3. Rezdy

Rezdy is a globally known online booking system that offers solutions for tour and activity-based businesses of all sizes. (However, Rezdy’s higher price point makes it more suitable for mid-size and larger teams.)

Teams like Rezdy’s booking platform because it has a comprehensive feature set that covers multiple business areas — booking, product, resource, and customer management — and is highly customisable via integrations. It also includes OTA connections and a reseller network to boost business growth.

However, users say Rezdy can be challenging to learn and set up, and customer support is not very responsive.

Features

One-click website builder
Online booking engine
Connections with OTAs & channel management
Reseller network
Product management
Reservation management
Live availability
Automated customer communications
RezdyPay — Rezdy’s native payment gateway — and integrations with solutions like Stripe, PayPal, Google, and Apple Pay
Integrations & API
Reporting
Mobile apps

Pricing

Rezdy offers a 21-day free trial and three paid plans:

The starter plan, Foundation ($49/month with 2% booking fees), includes access to Rezdy’s core features, like reservation and channel management.
The upgraded plan, Accelerate ($99/month with 1.9% booking fees), is the most recommended and popular plan. It includes access to more advanced tools like tour packages and automated customer communications.
The top-tier plan, Expansion ($249/month with 1.75% booking fees), is for enterprises needing access to Rezdy’s API and webhooks to customise the platform further.

4. Xola

Xola is a popular solution for teams looking to drive more direct bookings due to its homegrown booking engine, designed to optimise conversions. In addition, Xola promotes business growth with OTA connections and a reseller network.

Xola has made a name for itself with its more modern branding and UX. Users like the platform’s intuitive, advanced feature set, convenient automation tools, and extra marketing module. They also note that the platform is easy to use and that Xola offers excellent customer support when they need help.

The potential downsides here include limited customisation options and potentially high booking fees. Users also note that pricing can become expensive when managing a high booking volume or upgrading to an enterprise plan.

Features

Website building service
Online booking widgets (for existing sites)
Channel management & OTA connections
Distribution network
Inventory management
Availability management
Staff management
Phone booking system to manage offline reservations
Native point-of-sale (POS)
CRM
Marketing tools to promote your tours & retarget customers
Digital waiver solution
Customisable tickets (and ticket scanning tools for convenient check-in)
Reporting
Mobile apps

Pricing

Xola charges customers a variable “partner fee” — usually 1.9% + 30¢ but can be as high as 6% — when they book and checkout online.

Xola does not disclose full pricing details on its website; you must contact them for a demo to learn more.

5. FareHarbor

FareHarbor is another well-known name because it is a Booking.com partner. It appeals to small and mid-size businesses because it offers a vast, easy-to-use feature set, OTA connections, perks for users selling on Booking.com, and a reseller network. Many small business users also consider FareHarbor’s booking management software because it doesn’t charge subscription fees.

However, teams considering FareHarbor should be aware of the high booking fees (up to 6%) and extra costs associated with using the platform (such as using its website builder). FareHarbor also partners with Stripe to support online payment processing, so it’s only available in the countries that Stripe services.

Features

Website-building services — FareHarbor charges an extra fee for this service
Online booking widget
Customisable booking calendar
Connections with OTAs & channel management
Reseller network
Product management
Availability management
Staff management
Native POS
Integrations with Stripe
Customer portals
Fast check-in features & online waiver tools
Options to sell memberships
Reporting
Mobile apps

Pricing

FareHarbor charges travellers a variable (often high) booking fee (up to 6%) at checkout.

FareHarbor, Peek Pro, and Tripworks are known to charge the highest booking fees among competitors. You must consider the prices of your products and how booking fees can impact rates to determine if these solutions would suit your business.

6. Peek Pro

Peek Pro is another top-rated Bookeo alternative for fast-growing teams and enterprises, offering several unique tools to promote business growth — including Peek’s reseller network, an advanced marketing suite, and Peek Capital to apply for business loans.

Users like Peek Pro because:

It offers dozens of features to support activity and experience providers’ day-to-day operations — including booking management, memberships, customer portals, staff scheduling tools, inventory management, and more.
The platform has a visually elegant, modern design and intuitive features. You can onboard staff with minimal downtime, and users enjoy working in the system.
It integrates with various business applications, including CRM systems, marketing software, and analytics tools, to push data between systems, synchronise your tech stack, and save time on back-office processes.

However, as mentioned above, Peek Pro charges expensive booking fees. Users also note the complexity of Peek Pro during implementation, warning of hurdles when setting up and customising the software.

Features

Online booking widgets
Customisable booking calendar
Reservation management
Integrations with OTAs & channel management tools
Availability & staff management
Options to sell memberships, add-ons, bundles, gift cards & vouchers
Marketing tools (including customer retargeting)
Dynamic pricing
Fast check-in features, including digital waivers, Kiosk mode & ticket scanning
Customer portals
Peek reseller network
Peek Capital (to apply for loans)
Inventory management
Native POS
Integrations with online payment processors
Reporting
Mobile apps

Pricing

Peek Pro doesn’t publicly disclose pricing; however, user reviews suggest Peek Pro charges high booking fees (up to 6%).

7. TripWorks

TripWorks is another well-liked booking software amongst enterprises for its robust toolset and user-friendly functionality.

While Tripworks receives good reviews — with a 4.9-star rating — and offers several tools for scaling businesses — like a reseller network and marketing suite — we place it lower on our list because it’s not the most affordable or cost-effective option.

As stated, Tripworks has some of the highest booking fees (up to 6%), but its feature set is comparable to Bókun, Checkfront, Rezdy, and Xola (which all charge much lower fees).

Features

Online booking widget
Connections with OTAs & channel management
Reseller network
Reservation management
Product & availability management
Dynamic pricing
Digital waivers
Marketing tools to build campaigns & manage online advertising
Integrations with marketing software & business applications
Native POS
Integrations with Apple Pay & Google Pay
Options to sell gift cards & vouchers
Reporting
Mobile ticket scanning app

Pricing

TripWorks offers a free version of its software to explore its features. When ready to accept bookings, you can choose TripWorks’ standard plan (recommended for most businesses) or request a custom enterprise package.

TripWorks does not share rates for its packages online; you must contact their team for more information. However, TripWorks discloses that it charges travellers a transaction fee (2.9% + 30¢) at checkout.

8. Travefy

The last option on our list, Travefy, is unique from the others on this list and a more suitable Bookeo alternative for travel agents or tour operators offering bespoke experiences.

Travefy’s platform includes itinerary and custom proposal builders, CRM, client management tools, instant messaging, and invoicing to manage payment processes. It is customisable to support agents and travel companies at various growth stages.

Travefy’s combination of tools can promote business growth by:

Bringing structure and organisation to back-office operations.
Streamlining repetitive workflows, like invoicing, so users can focus on more value-adding activities.
Enabling business owners to provide a better client experience so they can win more repeat customers.

While Travefy doesn’t include OTA connections or a reseller network, it provides a suite of marketing tools for advertising your services on social media or other online platforms.

Users also like Travefy for its straightforward, budget-friendly pricing; however, Travefy caps its standard package at 25 users, so fast-growing businesses may have to add seats or opt into a custom plan for Travefy to evolve with them.

Features

Custom website builder & domain to display your portfolio
A suite of marketing tools to promote your brand and experiences on social media
Custom form builders to accept new requests and collect details about the experiences customers want to book
CRM to manage new leads
Itinerary management tools to plan travel packages
Custom proposal builder — add colours, brand elements, images, videos, maps, and more
Templates to streamline itinerary creation; you can save templates from past trips to quickly redesign future proposals
Mobile apps (with messengers to chat with clients)
Invoicing tools
Online payment processing

Pricing

Travefy’s plan costs $49/month — or $35/month for an annual subscription — and supports up to 25 users. It also offers a 10-day free trial to test the platform before committing.

Getting started with Bókun

See how Bókun compares to Bookeo’s booking and appointment scheduling software by starting a 14-day free trial here (no credit card required)!

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